skyRFP

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Overview

skyRFP is an AI-powered RFP response automation platform that ingests RFP/RFI documents, extracts requirements, retrieves approved content, and generates high-quality draft responses while enabling collaboration, compliance guardrails, and end-to-end proposal tracking. It reduces manual drafting work, accelerates response cycles, and improves win rates by ensuring consistent, accurate, and tailored proposal submissions.

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Why It’s Needed in the Market

Organizations across healthcare, government, and enterprise sectors receive a high volume of RFPs tracked in systems like Salesforce. Leaders, SMEs, and contributors spend extensive time copying content, searching for past responses, rewriting answers, and coordinating across teams. The current process is slow, fragmented, and inconsistent:
  • Drafting an initial RFP response takes 15–20 hours
  • SMEs rewrite similar answers repeatedly with inconsistent tone and outdated content
  • Documents live across SharePoint, Z-drives, email, personal folders—making retrieval difficult
  • No centralized library for approved responses or past proposals
  • Cross-functional coordination causes delays (Sales, BD, Legal, Ops)
  • Tone inconsistencies and missing compliance elements reduce the quality and competitiveness of submissions
skyRFP solves these issues by automating ingestion, content retrieval, drafting, collaboration, and compliance review—enabling teams to produce high-quality proposals with drastically less effort and higher win probability.

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What It Does

skyRFP transforms the RFP creation process end-to-end:

Ingest & Extract

Ingests RFPs and supporting documents to extract structure, sections, criteria, and deadlines.

Build Workspace

Builds a workspace with all questions categorized and flagged by requirement type.

Retrieve Content

Retrieves relevant approved content from past RFPs, KB entries, and internal documents.

Generate Drafts

Generates tailored AI-drafted responses for each question or section.

Enable Collaboration

Enables collaboration across Sales, BD, Legal, Ops, and SMEs with assignments and approvals.

Monitor Compliance

Monitors compliance, flags risky language, and ensures tone consistency.

Export & Submit

Exports final responses into PDF, Word, or customer-specified templates.

Sync to Salesforce

Syncs back to Salesforce for opportunity tracking and auditability.

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Key Capabilities

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Intelligent RFP Ingestion

  • Parses PDF, DOCX, PPT, and other formats
  • Extracts questions, sections, deadlines, evaluation criteria
  • Identifies and flags mandatory vs. optional requirements
  • Builds a structured workspace automatically

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AI-Powered Content Recommendation

Centralized Knowledge Base

Retrieves responses from a centralized, version-controlled knowledge base.

Internal Source Connection

Connects to internal sources: past RFPs, marketing documents, product docs, presentations.

Semantic Matching

Suggests semantically matched, pre-approved answers ranked by relevance and compliance alignment.

Boilerplate Autofill

Autofills boilerplate sections with editable content.

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Draft Generation

  • Generates a first-pass draft for 95%+ of sections using approved content and organization-specific knowledge
  • Very low temperature models ensure factual accuracy and avoid hallucinations
  • Inline tone tuning and clarity improvements

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Collaboration & Workflow

Section Assignments

Assigns sections to SMEs with customizable due dates.

Comments & Discussions

Supports commenting, tagging, and threaded discussions.

Version Tracking

Autosaves edits every 5 seconds; tracks versions and approvals.

Progress Dashboards

Provides real-time progress dashboards.

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Salesforce Integration

  • Automatically creates an RFP workspace when files are uploaded in Salesforce
  • Syncs opportunity status, documents, and final submissions back to Salesforce

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Compliance Guardrails

  • Flags risky, non-compliant, or missing disclosure language
  • Ensures alignment with evaluation criteria and regulatory expectations
  • Provides full audit trail of AI-generated and human-edited content

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Learning & Continuous Improvement (Phase 2)

  • Learns from evaluator feedback, win/loss outcomes, and content reuse
  • Improves ranking and recommendations automatically
  • Provides analytics on win rates, time saved, content quality, and section-level performance

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Key Metrics It Moves

RFP Completion Time

Reduces initial RFP drafting time from 15–20 hours to 5–10 hours. Cuts manual searching, copying, and rewriting by 50–70%.

Win Rate

Uses knowledge-based, proven answers and compliance-aligned language to increase proposal win rates.

Quality & Consistency

Ensures uniform tone and complete answers across sections. Reduces risk of outdated or non-compliant content.

Operational Efficiency

Less SME time required per proposal. Faster cross-functional coordination with automatic assignments and progress tracking.

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Use Cases

RFP Intake & Workspace Creation

Automatically create structured RFP workspaces with extracted questions and deadlines when uploaded via Salesforce or the application.

Rapid First Drafting

Generate complete AI-powered drafts using approved responses and semantic matching.

SME Collaboration

Assign sections, track progress, comment, tag team members, and conduct reviews.

Compliance Review

Flag missing disclosures, risky language, outdated statements, or misunderstood requirements.

Centralized Knowledge Base

Store, tag, version, and approve reusable content; track reuse frequency and performance.

Win/Loss Learning

Identify what responses win more often and tune recommendations accordingly (Phase 2).

Final Submission & Sync

Compile a polished response in PDF/Word and sync back to Salesforce with audit trails.